The Printing Industry Is Accelerating

According to a report by IMARC Group, the global commercial printing market is estimated at USD 774.5 billion in 2024 and is projected to reach USD 848.1 billion by 2033, growing at a compound annual growth rate (CAGR) of 1.07% from 2025 to 2033.

The Asia-Pacific region currently holds 37.5% of the global market share, driven by strong manufacturing capabilities, increasing packaging demand, and rapid urbanization. This reflects the growing demand for printing within businesses, requiring companies to invest in modern, flexible, and cost-efficient printing solutions.

What to Consider When Expanding Your Business Printing System

1. Understand Your Printing Needs Before Investing

One common mistake businesses make during expansion is rushing to purchase new printing equipment without evaluating actual needs. Identifying the types of documents you print and the expected print volume can help avoid over-investment or underperformance.

Consider the following questions:

• Does your business primarily print text documents or high-quality color materials like brochures and quotes?
• Do you need to print technical drawings, maps, or large-format documents?
• Do different departments have separate printing needs, or can equipment be shared?

Multifunction printer – Illustrative image

Answering these questions will guide you in selecting the right device: black-and-white laser printers for administrative tasks or high-speed color printers for the marketing team.

2. Choose the Right Printing Equipment for Your Scale

Don’t focus solely on the printer’s purchase price – consider long-term operating costs such as toner, paper, maintenance, and depreciation. During expansion, it’s best to prioritize multifunction printers (print – scan – copy) with suitable capacity, easy-to-replace consumables, and network compatibility.

Important selection criteria include:

• Print speed: Can the device handle high-volume printing during peak hours?
• Print resolution: Is the output professional enough for client-facing documents?
• Network connectivity: Does it support wireless printing, remote access, and drivers for multiple operating systems?

Also, features like toner-saving modes and duplex printing (automatic double-sided printing) are highly beneficial in large offices with multiple users.

3. Strategically Organize Your Printing Infrastructure

Expanding your office isn’t just about adding more desks. Your printing system must be strategically arranged to support operations effectively. Printers should be placed in central, easily accessible locations – but not too close to workstations to avoid noise disruption.

Some layout tips:

• Every floor or working area should have at least one main printer
• Printing zones should be near power sources and away from humidity or heat
• Implement user management systems for color or bulk printing

A well-organized layout not only boosts efficiency but also enhances internal data security.

4. Optimize Printing System Operating Costs

Printing costs can account for 1–3% of a company’s revenue. Poor cost management can lead to significant financial leaks. Business expansion is a great opportunity to restructure your internal print policies.

In particular, printer leasing services (which include toner, maintenance, and supply replacement) can reduce upfront investment and make cost control easier.

5. Train Staff and Schedule Regular Maintenance

After expanding your printing infrastructure, staff training is essential. Many companies face premature printer breakdowns simply because employees don’t know how to fix basic errors or misuse the equipment.

Businesses should:

• Organize training sessions when new equipment is installed
• Assign one person per floor to oversee printing systems
• Schedule regular monthly maintenance and cleaning

A well-maintained printing system minimizes repair costs and ensures uninterrupted workflow.

Expanding office space is a major milestone in a company’s growth journey. However, it only becomes truly effective with the right supporting systems. A well-planned printing system helps your business run smoothly, reduce costs, and improve professionalism in the eyes of clients and partners.

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